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Learn more about Rental Application in Malaysia

The Rental Application form is a legal document that assists landlords in gathering information about possible renters. It allows you to discover about a person’s financial situation, employment, and previous addresses. The purpose of this document is to allow a landlord to choose his new tenant(s) based on the replies he gets. In addition to the information page, the Tenant may submit supporting papers to corroborate his application. Themis Partner enables you to obtain a Rental Application that includes all of the required elements for selecting a candidate. A Malaysian or a foreigner can utilize our leasing program to create and execute a future Lease Agreement.

Table of contents


What is a Rental Application?

A Rental Application is a legal document used by landlords to analyze and choose acceptable renters for rental properties. The rental application is an important step in the process of completing a residential lease agreement or rental contract. It allows the landlord to make an informed decision about who will rent their house by requiring the tenant to give vital information about themselves, their income, and their residential history.

Why use a Rental Application?

There is no perfect background check, but with caution, you should be able to increase your chances of finding trustworthy renters who will pay their rent on time and follow the lease terms.

1. Look into their references

It takes time, but it is well worth it. Inquire about their interactions with the applicants with their current and previous property managers. If they have moved multiple times in the previous several years, contact more than one former landlord. Examine their social media to see if there are any signs about the sort of renters they are.

2. Perform a credit check

A credit check will indicate whether they have any outstanding debts or judgements, how many credit lines they have, repossessions, charge-offs, and their credit score. In general, you should verify their credit history and look for a credit score in the 600s or above. If you detect anything strange, you should enquire about it to determine if they have a reasonable explanation.

3. Conduct a criminal background check

Background checks are not expensive, and the possible tenant may include them in the cost of their rental application. Some individuals are put off by the fact that you do a background check, which ultimately saves everyone time and money. Check their identity to guarantee you’re performing a background check on the right person. Everyone who wants to live in the rental should have their histories examined.

4. Request a substantial deposit

Request a deposit sufficient to cover potential damages as well as move-out rituals such as carpet cleaning. If they are unable to pay the deposit, it may indicate that they do not manage their money well or that they cannot afford the rental. Check your local rental guidelines to discover if there are any limits on how much you may request as a deposit.

What is included in the Rental Application?

Tenants may be required to provide some basic information about themselves on the rental application. This information is gathered so that the landlord can do any background or credit checks that are required on the application.

Typically, the tenant must provide the following details:

➤ Your full name
➤ Your email address
➤ Contact information
➤ Move-in and move-out dates of previous inhabitants
➤ Previous landlords' contact information
➤ The reasons for leaving previous houses
➤ Employer's name and address
➤ Position, type, duration of employment contract
➤ Gross monthly income

When should I use a Rental Application Form?

You will profit from employing a tenant rental application form as a landlord if you are:

➤ A new landlord who is anxious about finding a suitable renter
➤ A seasoned landlord who has had terrible experiences with prior tenants
➤ In a desirable area or structure that will draw a large number of renters
➤ Concerned about an applicant's financial resources
➤ Looking for more serious renters who can move in shortly

What happens if renters are approved?

You must sign the lease agreement if you are accepted. Recognize that a lease is a legally binding contract with legally binding terms. For the period of the lease, the tenant agrees to pay the rent on time.

You may sign your lease online in many places. Several leasing agreements are really concluded in this manner. You use an electronic signature to sign the agreement. The lease may also be signed in person at the leasing office. If you have a cosigner, he or she will be required to sign a legal paperwork guaranteeing rent payment.

It is necessary to thoroughly read the lease since it contains important promises from both the tenant and the landlord. Always ask any questions you may have before signing. Pay any overdue bills.

When the lease is signed, the first month’s rent is frequently due. Some houses also need a security deposit, which is usually equal to one month’s rent. Other residences, on the other hand, charge a move-in fee. Although this fee is nonrefundable, it is sometimes cheaper than a security deposit. Those moving in with one or more permitted pets may be asked to pay a pet charge in addition to monthly pet rent.

Can a foreigner rent a property in Malaysia?

If you are a Permanent Resident in Malaysia, you are subject to the same restrictions as natives.

However, if you are a non-resident, the restrictions will be slightly different. You will be required to produce extra documentation to demonstrate how long you will be in Malaysia and the purpose of your visit. Landlords will demand proof that you will honor the whole length of the rental agreement and will not fall behind on your monthly rent payments, such as an employment certificate or a photocopy of your passport.

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