Ready to use legal template
Drafted by experienced lawyers
Compliant with Malaysian law
Ready to use legal template
Drafted by lawyers
Compliant with Malaysian law
Learn more about Employee Warning Letter in Malaysia
An Employee Warning Letter is a formal document issued by an employer to address a violation of company policies, misconduct, or unsatisfactory performance by an employee. Its purpose is to notify the employee of their actions, outline the consequences, and provide an opportunity for improvement. In Malaysia, issuing a warning letter is an essential step in ensuring that both parties understand the seriousness of the situation and gives the employee a chance to rectify their behavior. This letter serves as part of the disciplinary process, protecting the rights of both the employer and employee while complying with employment laws. It is crucial for employers to handle such matters professionally to avoid legal complications. Download our Employee Warning Letter, easy to edit in Word format, drafted by experts for use in Malaysia.
Table of contents
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What is an Employee Warning Letter?
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What is included in the Warning Letter?
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How to draft an Employee Warning Letter?
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Why use an Employee Warning Letter in Malaysia?
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When do you use an Employee Warning Letter?
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What is the legislation in Malaysia regarding Warning Letters?
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What is the last written warning?
What is an Employee Warning Letter?
A warning letter is a sort of business advice given to employees who have broken the rules before their job is terminated. This letter is designed to act as a warning and advice to employees, encouraging them to become more disciplined at work, even if they work from home. If the employee continues to repeat the same violation after receiving the third warning letter, the employer has the option to dismiss or lay off the employee. This letter is delivered when employees repeatedly make mistakes while failing to follow the company’s rules and regulations established under The Companies Act 1965. Because of the disorderly behavior of individuals who are no longer considered company employees, termination of employment is a last resort.
What is included in the Warning Letter?
The warning letter should include:
➤ Details of the performance or conduct issue of concern |
➤ What has been discussed with the employee about the issue |
➤ What the employer will do to assist |
➤ An action plan outlining the steps the employee must take |
➤ Areasonable timeframe within which the changes or improvements must be implemented |